Rules and Constitution

Rules and Constitution


1. The name of the Club shall be Crawshay’s Welsh Rugby Football Club, in memory of its foundation by the late Captain Geoffrey Crawshay, DL LLD JP, in the year 1922.

2. The objects of the Club are the enjoyment and encouragement of amateur rugby football and in particular to foster good fellowship between players and Clubs of the Welsh Rugby Union, to encourage young players and in furtherance thereof to play such matches as the Committee shall arrange and as conform with the Bye-laws of the Welsh Rugby Union.

3. The Club’s playing colours shall be maroon jerseys with Club crest and sponsor’s logo when appropriate.

4. The Club shall consist of a Patron, President, Vice-Presidents (including Honorary Life and Honorary Associate Vice-Presidents), Playing Members and former Playing Members (defined as ex-playing Members of Captain Geoffrey Crawshay’s Welsh XV, Crawshay’s Welsh Rugby Football Club or Crawshay's Rugby Club), all of whom shall enjoy full rights of Membership, provided that they are fully paid up Vice-Presidents in accordance with Rule 6.

5. Every nomination for Vice-President shall be submitted by one Member and seconded by another such Member, to both of whom the nominee must be personally known. Every such nomination shall be submitted to the Committee Meeting next following and at such Meeting the Committee shall proceed to the election or rejection of the nominee. A Vice-President shall be elected by a majority of two-thirds of the Committee present and voting and the voting shall be by ballot if so desired by any Member of the Committee. Former players who wish to become Vice-Presidents shall be subject to the same procedure, but they may write to the Secretary personally without the formality of a proposer and seconder. There shall be no limit on the number of former players being elected as Vice-Presidents.

6. Vice-Presidents, Playing Members and former Playing Members shall pay such annual subscriptions as may be decided from time to time by the Committee. New Vice-Presidents who are not former Playing Members of the Club shall pay in addition to the annual subscription a joining fee equal to the annual subscription. The Committee shall have power within its discretion to exclude from Membership any member whose subscription is more than twelve months in arrear unless the President otherwise directs. Annual subscriptions shall be paid on March 1.

7. The Committee shall have power to recommend eligible persons for election by the Annual General Meeting to Honorary Life Vice-Presidency. This shall be the highest mark of appreciation which can be conferred on any member and it shall be conferred only upon those who have done exceptionally valuable work for the Club. The President and the Honorary Life Vice-Presidents will oversee, in a non-executive capacity, the governance of the Club. The Committee shall also have power to recommend eligible persons for election by the Annual General Meeting to Honorary Life Associate Vice-Presidency for signal services to the Club in some special connection.

8. The Officers of the Club shall consist of a Chairman, Secretary, Treasurer, Team Manager, Fixture & Web Secretary, Membership Secretary and Social Secretary whose roles and responsibilities will be defined. The Officers shall retire annually but shall be eligible for re-election.

9. The entire management of the Club shall be entrusted to a Committee which shall consist of the President, the Officers, the Vice-Chairman and the Youth Team Manager. The Vice-Chairman and Youth Team Manager shall be appointed by the Officers and their roles and responsibilities shall be defined by the Officers. The Committee may co-opt such additional members as they consider appropriate for the efficient administration of the Club’s affairs. In the event of a vacancy on the Committee, the Committee shall have power to appoint any member of the Club to fill such vacancy.

10. A quorum of the Committee shall consist of not fewer than five Members.

11. The Committee shall as soon as may be after the Annual General Meeting appoint such Sub-Committees as they may consider necessary for the efficient management of the Club. Meetings of the Officers, Committee and Sub-Committees and joint meetings between the Honorary Life Vice-Presidents and the Committee shall be held at such time and places as the convener of the Officers, Committee and Sub-Committees may decide. Minutes shall be taken of all meetings of the Officers, Committee and Sub-Committees. Minutes of all meetings of Sub-Committees shall be produced by the convener of the same to the Secretary. Minutes of the Meetings of the Officers, the Committee and of the joint meeting between the Committee and the Honorary Life Vice-Presidents shall be produced by the Secretary to all members of the Committee and to all Honorary Life Vice-Presidents. In the case of equality of votes at any meeting of the Club the chairman of such meeting shall have a second and casting vote.

12. If at any time the Committee shall be of the opinion that the interests of the Club so require, they may by letter invite any Member to resign from the Club within a time specified in such letter. In default of his resignation the question of expulsion shall be considered at a Meeting of the Committee to be held not earlier than seven days after the date specified in such letter as the date before which he shall have been invited to resign. The Member whose expulsion is sought shall have notice of such Meeting and of the grounds on which it is sought to expel him. At such Meeting the Member shall be allowed to offer an explanation of his conduct verbally or in writing, and if two-thirds of the Members present of the Committee vote for his expulsion he shall thereupon cease to be a member of the Club PROVIDED that the voting at any such meeting shall be by ballot.

13. The Annual General Meeting of the Club shall be held in the month of January or February in every year upon a date and at a time to be fixed by the Committee for the following purposes:

    • To receive from the Committee a report, a balance sheet and statement of accounts for the preceding financial              
      year and an estimate of the receipts and expenditure for the current financial year.
    • To elect the President and Officers in accordance with Rules 8 and 9 hereof and to appoint one or more             Auditors to audit and report on the accounts of the Club for the ensuing year.
    • To decide on any resolution which may be duly submitted to the meeting as hereinafter provided.

14. The Secretary may at any time, in an emergency or for other special reasons, call a Special General Meeting and shall do so forthwith upon requisition in writing by any 20 Members stating the purpose for which the Meeting is required.

15. Fourteen days at least before the Annual General Meeting or any Special General Meeting, a printed or written notice of such Meeting and of the business to be transacted thereat shall be sent to every contributing Member. Notice of any proposed alteration in the Rules and Constitution of the Club or of any other motion to be submitted to the Annual General Meeting, including nominations for Office, shall be given in writing signed by the Proposer and Seconder and received by the Secretary not later than November 23 in the year preceding the Meeting. Proposals for Special General Meetings shall be similarly submitted to reach the Secretary 28 days before the date of the proposed Meeting provided that the object of the Special General Meeting is not already provided for in the Rules and Constitution of the Club.

16. At all General Meetings of the Club the President, and in his absence a Member selected by the Meeting, shall take the chair. Every Member present shall have one vote upon every motion, and in the case of equality of votes the Chairman shall have a second and casting vote.

17. The quorum at all General Meetings shall be 20 Members.

18. The financial year of the Club shall end on August 31 in each year, to which day the accounts of the Club shall be balanced.

19. A vacancy occurring in the Office of Auditor during the year shall be filled by the Committee.

20. These rules may be added to, repealed or amended by resolution only at the Annual General Meeting, PROVIDED that no such resolution shall be deemed to have been passed except by a majority of at least two-thirds of the Members present and voting thereon.


S5 Box